Platform Workflow & Process
Enterprise-grade AI-powered resume matching process delivering comprehensive candidate analysis. Results delivered in minutes, not hours.
Prerequisites
Required information and resources for platform deployment
Job Description
Have your complete job description ready. Include required skills, experience level, education, and any specific qualifications.
Candidate Resumes
Resumes in PDF, DOCX, or TXT format (up to 10 MB each). You can upload multiple resumes at once.
Free Account
Sign up for free and get 10 credits to start. No credit card required. Takes less than 2 minutes to set up.
Time Required
Total time: 5-10 minutes for 100 resumes. Setup takes 2 minutes, processing takes 2-3 minutes, review takes 3-5 minutes.
Resume Matching Process Timeline
See how fast the entire process is
for 100 resumes (vs 8+ hours manually)
Create JD Bucket
Create a bucket and paste your job description. Takes 30 seconds.
JD Bucket Features
- Organize by role or department
- Save and reuse job descriptions
- Track multiple positions simultaneously
- Share with team members
Upload Resumes
Upload multiple candidate resumes in one go. Our system supports PDF, DOCX, and TXT formats with automatic text extraction.
What You Do:
- Go to your JD bucket
- Click "Upload Resumes" button
- Select multiple files (or drag and drop)
- Wait for upload to complete
- Click "Start Matching"
What Happens:
- System extracts text from all files automatically
- Files are processed in the background
- You see progress in real-time
- Results appear automatically when ready
Supported Formats:
- PDF - Most common resume format (up to 10 MB)
- DOCX - Microsoft Word documents (up to 10 MB)
- TXT - Plain text files (up to 10 MB)
How Long It Takes:
1 minute - Upload 100 resumes in about 1 minute. Processing happens automatically.
Upload Features
- Drag and drop interface
- Multiple file selection
- Automatic text extraction
- Progress tracking
AI Matching Process
AI analyzes resumes automatically using GPT-4. Get match scores, experience alignment, skill gaps, and seniority levels in 2-3 minutes.
Match Score Components:
Review Results
Review match scores and insights. Use filters to find the best candidates.
How Long It Takes:
3-5 minutes - To review 100 candidates. AI has already done the hard work, you just need to review the top matches.
Filter Options:
Use multiple filters simultaneously to narrow down candidates based on your specific requirements.
Export & Shortlist
Export shortlisted candidates to CSV. Import to your ATS or share with your team.
Export Includes:
- Candidate name and contact
- Match score and breakdown
- Key skills and experience
- Seniority level
- AI insights summary
Calculate Your Time Savings
See how much time HireNirnay can save your HR team
For 100 resumes: 8.3 hours saved per screening cycle
How Video Interviews Work
Deploy AI-powered video interview workflows for candidate pre-screening—optimized for pre-qualification before in-person interview stages
Send Interview Invitation
Send candidates a secure interview link via email. They complete it at their convenience.
Invitation Features
- Automated email delivery
- Secure, unique interview link
- Mobile-friendly interface
- No app download required
AI Generates Questions
AI generates 5 relevant questions based on your job description.
Example Questions:
Q1: "Tell us about your experience with [specific technology from JD]"
Q2: "Describe a challenging project you worked on and how you solved it"
Q3: "How do you approach working in a team environment?"
Questions are automatically generated based on your job description requirements.
Candidate Records Response
Candidates record video responses to each question with review and re-recording capabilities before submission. The interface is designed for intuitive user experience.
Candidate Experience:
- One question displayed at a time
- Record button to start/stop video
- Option to re-record before submitting
- Works on desktop, tablet, or mobile
- No software installation required
Recording Features
- HD video quality
- Audio recording included
- Secure cloud storage
- Mobile-responsive
AI Analysis & Transcription
AI transcribes videos and analyzes responses for fit, skills, and communication.
Analysis Report Includes:
Review & Make Decision
Review the AI analysis, watch video responses, read transcriptions, and make informed decisions about which candidates to invite for in-person interviews.
What You Get:
- Video Recordings - Watch all candidate responses
- Full Transcripts - Searchable text of all answers
- AI Fit Score - Overall candidate assessment
- Strengths & Weaknesses - Detailed breakdown
- Recommendations - AI suggestions for next steps
Review Dashboard
- Watch videos with transcripts
- Compare multiple candidates
- Share with team members
- Export results for ATS
Save Time
Pre-screen candidates before scheduling in-person interviews. Only invite the best candidates, saving hours of interview time.
Remote-Friendly
Optimized for remote hiring operations. Candidates complete interviews from any location, at their convenience, eliminating scheduling coordination requirements.
Better Decisions
AI analysis provides objective insights, helping you make data-driven hiring decisions and reduce bias.
Enterprise Use Cases
See how different teams use HireNirnay
For HR Teams
Streamline recruitment operations, reduce time-to-hire metrics, and enhance candidate quality. Optimized for mid-to-large organizations with active talent acquisition requirements.
For Recruitment Agencies
Manage multiple clients and roles efficiently. Process high volumes of resumes quickly and provide better candidate matches to your clients.
Ready to Begin Platform Evaluation?
Join thousands of HR teams using AI to find better candidates faster